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August 19, 2015 by sereynolds

5 Ways To Take A Virtual Vacation, No Matter How Much Time You Have

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

Summer is swiftly coming to an end, and the question remains–have you taken your vacation yet?

When one client I’m coaching, we’ll call him Stephen, told me he hadn’t made time for one yet, I told him to take a “virtual vacation.”

Stephen walked along the sunny path with his spaniel Sporty panting by his side, the two of them trotting along cheerfully downhill toward the lake. At last, free from the pressures of the office…free from the demands of the clients…free from the deadlines and the numbers…Stephen was finally on vacation. He parked himself on a rock at the edge of the beach and laid back to take in the view. Sitting in the sun in his shorts and hiking boots, he allowed his mind to empty completely.

Stephen breathed deeply and closed his eyes. He lay there, breathing, smiling, resting, he didn’t know how long. At ease. At peace. Alone. He dozed. When his nap was over, he stretched long and grinned. What a feeling! And the best part was, he could come back here anytime he wanted. It was only a moment away.

Stephen opened his eyes, took his feet off his desk, and turned back to the computer. Just 15 minutes of rest and an imagined trip to the mountains, and he felt completely renewed.

Do you need to get away? Whether it’s a 15 minute vacation-in-your-office like Stephen’s or a real vacation for rest and restoration, a little time off can help you stop feeling like you’re a little off. Try one of these five ways to take your “virtual” vacation now:

The instant escape. Meditation is an art form practiced around the world for finding inner quietude. It can reduce stress, calm your mind, and clear your thoughts wherever you are–walking, driving, or sitting right where you are. In its simplest form, the entire process is: Close your eyes. Breathe. Clear your mind.

That’s it. Try it now. Breathe in deeply and slowly, breathe out deeply and slowly, feel your body relaxing, and gently release any thought that comes to mind. Close your eyes and try it for two more long, slow breaths. Notice the difference. You can meditate for just a few minutes, or keep practicing for longer and longer.

When you’re going top speed, slowing down in the middle of the day can sometimes seem like the hardest thing to do. But you carry within you the peace you need, and you can find it anytime.

The 10-minute escape. Stephen’s virtual vacation, as you saw above, is really just a form of meditation with a twist. As you do in meditation, close your eyes, breathe deeply, and release all thoughts. Then fill your mind with images, thoughts, or even music. If you’re worried about falling asleep, set an alarm and tell yourself that if you do fall asleep, you’ll awake feeling refreshed and energized.

The hour-long escape. You can combine the techniques of meditation and imagination with exercise to really come away revived and restored. Yoga, walking, running, biking and swimming have a rhythmic solitude that are especially well suited to resting the mind, but you can also get away from stress and frustration with any kind of sport.

Of course, it doesn’t have to be exercise. A bath, a hot shower, an hour in the tub, some quiet time on the couch can all bring the rest you need if you’re able to detach from the pressure and stress. Whatever you choose, be sure it engages your mind, either by helping you escape into a meditative state or getting you so involved in something else that you forget about work for awhile.

The full day retreat. How often do you take a day off? Really off, not to get stuff done but to get reconnected with yourself? If you plan a day off for yourself, even that one day can feel like a vacation. Think of it as a retreat; you are retreating from the world of work for a day to clear your head and gather your energy. Then make sure that’s really what it is.

Be by yourself. Go to the beach. Get outdoors. Get away.

If you really want to make the most of this retreat, turn it into a weekend. You’ll return with a new outlook on life.

The working vacation. If what you need isn’t a day off but a day in, with all the time you need to get stuff done, give yourself a working vacation, or as I call it, “A Vacation in Your Office.” You can also take a Vacation in your House. It’s when you take a day to hold call calls (or better yet, turn off the phone), take no visitors, answer no questions, pretend you’re on vacation and just blast through your To Do list. When you need to get to the bottom of those piles of paper, whittle down your To Do list, put away the holiday decorations, or just catch up on life, a working vacation can eliminate the tasks and the stress they cause.

With all of that said, one of my favorite time rules is to always have a vacation in Sight. No matter where you work or what you do for a living, you get to take a vacation. The simple fact that vacations are a requirement of every legal working contract acknowledges the fact that as people, we need to get away.

And it’s not just a benefit for you. Good ideas need space, and they can’t get it in a crowded mind. You need time off from work to think clearly and be your best. There are lots of ways you can clear your mind, from a thirty-second meditation to a yoga class to a real vacation. Below follow some suggestions to get it.

August 13, 2015 by sereynolds

The Post-It Note Approach to Time Management

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

In addition to the shortcuts I discussed in my last column, I want to introduce a new strategy that you can start putting into place at any time. This is a strategy I learned from coach Kevin Lawrence, and it has helped many leaders establish a new relationship with time.

The 5 D’s are: “Do it, delete it, delegate it, decide on it, and date it.”

The “it” in these cases usually refers to some small task or action item–every time you have to get through a stack of email, voice mail messages, or a stack of paperwork, the 5 D’s are crucial. You will drastically cut the time you need to get through the stack.

To elaborate, here are the 5 D’s and how you can use them to maximize your time:

Do it means do it now. Use this for any task that takes fifteen minutes or less.

Delete it means there are some things that do not require your response. Just because someone sent you the message/document/suggestion doesn’t mean you have to reply. If an item doesn’t advance a relationship or achieve an important goal, get rid of it.

Delegate it means pass it on to someone else who can handle the job. They don’t have to do it better than you; they don’t even have to do it as well or as fast. They probably won’t. But unless it’s a top priority or specific result that you and only you can deliver, you’re not the right person. Pass it on. Don’t abdicate the responsibility; you still need to be sure the task gets done. This is not a game of hot potato. It’s a way of reorganizing work so the right people do the appropriate jobs for maximum efficiency and results.

Decide on it means no more moving items from one stack to another, telling yourself, “I’ll get back to that.” Will you attend the meeting or won’t you? Will you agree to that request or won’t you? Make a decision. Move on.

Date it means that you get to choose when you will give big-ticket items your undivided time and attention. Figure out how much time you need and block it out in your schedule. You can forget about it until then.

To put this into practice, trying writing a mini-version of the 5 Ds on a sticky note and put it near a stack of papers, projects, emails or administrative tasks. Set aside some time to tackle the tasks using the 5 Ds. Notice how they cut down the time it takes to finish the tasks. Set aside some time to tackle the tasks using the 5 Ds. Notice how the 5s cut down the time it takes to finish the tasks.

August 6, 2015 by sereynolds

7 Foolproof Practices For Maximizing Your Time

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

We need to think differently about time. It’s not as if we haven’t been trying. Time-management courses have been around for decades, and work/life balance has become a clich. Some question whether work/life balance is even possible.

Others argue we shouldn’t be talking about balance at all, but time or life choices. Many people feel they don’t even have a choice about their time in a fast-paced, high-pressure world, which makes the whole about which vocabulary to use entirely moot.

The fact is, you will never have control of your time unless you take control of your time. That means stopping long enough to get a handle on what’s happening, reflecting on whether it’s working, and learning new ways to maximize the time you’ve got.

Here are a few shortcut strategies for maximizing your time that I teach my executives and entrepreneurs–they’re simple and you can do them in your head or on a piece of paper:

Modeling. Modeling your time means figuring out what the ideal schedule would look like. You sit down with a pencil and a sheet of paper and sketch the way you’d like the next stretch of time to look. In just a few minutes you can design your ideal week, or even day, month or year. It will take time to turn the model into reality, but now you know what’s possible.

Define your time. This means figuring out what “types” of days you need, just as you have different kinds of clothing (professional acquaintances, neighbors, college buddies), you can also have different kinds of days.

For example, types of days can be: meeting days (when you are available to meet with others), work days (you keep to yourself to do your own work), flex days (a flexible day to provide a cushion for spillover activities), admin days (catching up on paperwork), or days off (for rest and renewal). You can also go by half days or even two-hour blocks if a full day is too long.

Defining your time allows you to get into one mind-set for a particular type of activity and stay there, so you can find your rhythm.

Make appointments with yourself. It’s a strategy so simple I’m always amazed more people don’t use it more often–set a meeting with a specific purpose and be there to get the job done. Some tasks might include: e-mail catch up, coaching appointment, read up on industry news, review financials, or strategic planning. For example, you might set aside the first Monday of every month to review financials.

Breaking time rules. You can escape the rules of time, like that you must work 8-10 hours per day or that you must be available by phone and e-mail at all times. You might start defining the length of your workday by the result you achieve instead of the hours you’ve worked. Time rules don’t necessarily mean working less, but they do mean working with more freedom and choice.

Making time rules. For efficiency and quality of life, you can apply your own rules to how you’ll use your time. Here are a few examples from other leaders and entrepreneurs I have worked with:

Never open e-mail before planning the day.
Never schedule a meeting before 9 or after 4.
Turn off my computer after 7pm.
Spend no more than one evening away from home per week for a work event.

Time rules, even small ones, have the advantage of being concrete and explicit, making it easier to hold yourself accountable.

Replace multitasking with “unitasking.” Mutlitasking is a fact of life in a high-speed world, but many studies have shown that it actually cuts productivity. The strategy behind “unitasking” is to do one thing at a time, even for a short time. This will improve concentration, calm you down, and allow you to get more done in less time.

Considering that on average only about three minutes out of every hour are used with maximum focus, you can improve your rate of concentration with just five minutes at a time. Then fifteen. Then twenty. You don’t have to unitask all the time, just when it counts.

Power down. This means turning off technology. Free yourself the excess–just because you can take your laptop with you in the car and perch it on the passenger seat doesn’t mean you should. Not only does misuse of technology undermine the quality of your work, it also can strip away your gains. So just take the occasional step to power down when you can, turn off the technology, and do what will bring you progress and fulfillment.

The goal here isn’t to stock you up on more complicated notions of how to manage time. Instead, these strategies are meant to take what you already know about time and twist it–just a little bit–so you see powerful new possibilities. These shortcuts for maximizing your time are your exit off the fast track. You can do things much more quickly, easily, and enjoyably than the rest of the world by taking a different route–one of your own design!

July 30, 2015 by sereynolds

5 Quick Steps You Can Take To Find Your Focus

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

There is a quote by Stephen Covey that I love: “The main thing is to keep the main thing the main thing.” Essentially what he’s saying is that we, as entrepreneurs, need focus.

In order to get where you want, in order to be who you want to be, in order to live the kind of life you want to live and lead the way you want to lead, you need to be strategic and find that focus that will make it all possible.

My book, The Inner Edge, outlines many practices that can help you zero in your focus, so that when you’re leaving your office each day you can confidently say you were “productive,” not just “busy.” And how to gauge the difference.

Below are five quick steps you can take to take back your focus, and set yourself up for success instead of burnout:

Step 1: survey the scene. The question here is, “What do you want?” Briefly review your vision so your focus will be aimed in the right direction. In other words, take a step back and take in the panoramic view of your life. Remind yourself of the long-term vision, but zoom in on the near-term vision. Write down your answer to the question in one sentence, and keep it where you can see it often.

Step 2: choose your focus. The question to ask is, “What areas do you want to focus on to achieve your vision?” Name 3-5 specific areas that need your attention if you’re going to successfully attain your vision, and write those down under your statement of what you want. Identify the aspects of that vision that deserve your time, energy and attention right now.

Step 3: study the subject. Ask, “Where are you now? Where do you want to be? How will you know when you get there?” Get specific about what each focus area means. The answers to these questions can be a big reality check–for example if you have to get to California, it helps to know if you’re starting in New Zealand or New York. The same is true for your focus area. If you know where you are now in relation to what you want, you increase your chances of getting there quickly.

Step 4: sharpen your focus. The question here is, “What will you do and when will you do it?” Make a commitment. For example, let’s say you have a focus area called “financial growth.” Right now you are in debt, and you want to be making money. You’ll know you’re successful when you’ve got 12 consecutive reports showing your company to be in the black. The question, “What will you do?” forces you to consider how you’ll get there. Will you eliminate debt? Make an acquisition? Your answer is your commitment.

Step 5: take a snapshot. Ask, “What do I want to remember?” When you’ve gone through all of the steps above, write down your focus areas. Keep them where they can serve as a reminder of what’s important to you now.

Is anything missing from your focus areas? That’s an absolutely critical question to ask, and one many people overlook. Make a conscious effort to step back and think about the bigger picture of your life, and all of your focus areas logically will be designed to lead you to that end.

July 22, 2015 by sereynolds

The 5 People Every Entrepreneur Needs on their Team

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

Too many entrepreneurs and leaders suffer from Lone Wolf Syndrome. They do everything on their own with little support, making their attempts to excel harder than they have to be. You build a team not because you cannot succeed on your own, but because you can do more with the help of others.

Building your team means identifying the people in your life who are smart, experienced, insightful, perceptive, challenging, and inspirational–and asking them to support you in your success.

By team, I’m not talking about your assistant, your employees, or your vendors. That team helps you get your work done, they exist for the betterment of the business. But what about you, and your vision? This distinction is subtle but key.

Your team should be made up of leadership all-stars: your role models, mentors and inspirations. As members of your personal support team, they are committed to you know matter what your vision, where you work, or what goals you choose. They advise you, champion you, advance you, and elevate you.

So how do you choose which people to include on your personal team?

Pick someone who compliments your strengths. Don’t just pick people you like–pick people who challenge you, who have complementary strengths that will bring flexibility and balance to the team.

Pick someone who gives you clarity. This person is a long-term visionary, skilled in being able to look at the big picture, the picture on the box instead of all the little puzzle pieces, as I said in a previous column on scheduling your day. This way you’ll always have someone to remind you of what the ultimate goal is, especially if you’re engaging in a difficult decision process.

Pick someone with laser focus. To compliment the person mentioned above, choose a teammate with laser focus who can help you make sense of the puzzle pieces that generate the larger picture. This person can help to remind you of your short-term priorities, and keep your productivity levels high.

Pick someone who thinks outside of the box. This person is a true creative, someone who doesn’t stay within the lines. This person will keep you on your toes in terms of innovation, and help you to see past any obstacles in your path. If you ever feel stuck, this is the teammate who will help you figure out how to get over that fence in front of you.

Pick someone who provides emotional balance. Balance, and support as well–the need for emotional support isn’t given nearly enough credence in discussions on leadership development. Your personal team will need a presence to keep you balanced and content emotionally.

When I’m coaching professionals on the topic of building a personal support team, I always tell them that when it comes to picking the players, choose advocates, experts and inspirations. Advocates will champion and encourage you, experts will give you the knowledge you need to move ahead, and inspirations are contemporaries that make you want to better yourself. Every one of the five skills mentioned above falls into one of those roles–now it’s up to you to find them!

July 7, 2015 by sereynolds

Do You Need A “Workover?” 3 Steps To Starting A New Career

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

If you follow this column, recently you read about my new series on your “workover.” If you missed it, a workover is a work-makeover–a transformation into a new and improved “you” that will lead to more confidence, a better reaction from others, and better success. You can find the entire article here.

The idea came from an experience I had with a recent client. This business owner had been a successful entrepreneur for decades, but with two new grandkids and a wife who was retiring, he was ready to do something different. Less intense. More rewarding. He decided he wanted to sell his business and get himself hired as an internal consultant in other people’s companies. He had the qualifications, and he had the idea, but he was missing several critical ingredients that would make it all work.

It seemed to me that he needed a work makeover. Just as TV personalities often pluck people off the streets and whisk them away for a head-to-toe transformation, I wanted to pull him into a conference room, work on the pieces that were getting out of date or were somehow not communicating the excitement and attraction he wanted, and return him to the marketplace as this year’s must-have new model. So we did that. We called it his workover.

The following are the three steps I shared with him, and that you can also use for a DIY workover.

Define your criteria. Before you do anything else, identify in a bulleted list the things that matter most to you in the next phase of your work life. What are you looking for now? What do you want?

For instance, if you’re looking for a new job, do you prefer the company is stable, or fresh and contemporary? Would you prefer to have flexibility to work from home, or is an office space important to you? Are you looking to give up your commute completely, or move to a new area? How important is mobility? Do you prefer to work independently, or with a team?

Think of your long-term vision, and describe it.

If you’re more of a visual person, the written list might not be your go-to method of defining your criteria. Instead, you might prefer to visualize what you want in your next job. I often walk through a “you and improved” vision with my clients, asking them to close their eyes and let their mind work out their vision, the audio of which I offer on my site here. Following the audio will help you get a more intuitive feel for what you want.

Rrank your criteria. Writing down your criteria for your perfect job is just the first step. But a workover isn’t about perpetuating the status quo–it’s about elevating yourself. Take the opportunity to rank your critieria so you not only know what’s important to you, you’ll know what’s most important. Doing this will ensure you don’t settle for second best.

For example, a client of mine (a marketing executive) was searching for a new position. She told me that this time, she only wanted to do things she loved to do. But her list of what that might be was very long and contained everything from “working with people” to “being creative” and “developing strategy.” Prompted to rank her criteria, she identified that of these criteria, what she really wanted was to find a truly creative and innovative environment. That one decision greatly narrowed her job search and led to an exciting new opportunity. She never would have found that if she had just told hiring managers she was a marketing expert. When you lump all of your skillsets together under one title like that, you lose the richness of what you do within your job that makes you happy. No, she had to tell hiring managers that she was a marketing expert interested in using her creativity in an innovative environment to open new markets. That level of specificity and the enthusiasm that came with identifying her number one criteria made her an extremely attractive as a candidate.

Refine what you would like to focus on. Now that we’re getting specific about what you want in your new job–in priority order – It’s time to get serious about what you want your day-to-day routine to look like. Get the clear picture of what it would be like to work in your favorite activities day after day. This is the internal part of your workover, and it will show up as confidence that you are a person who really knows what you’re after. You will have seen it in your mind, and now you can go out and pull it off in real life.

Whether you’re a seasoned entrepreneur looking toward your next move, or an executive looking to explore a new field, taking steps toward a workover don’t have to be daunting. When successfully managed, your workover can improve your quality of life, and leave you feeling generally more fulfilled. This is the second part of a three-part series. Next time we will focus on identifying topics and themes that will make your next job the best you’ve ever had.

July 2, 2015 by sereynolds

Do You Need A “Workover?” 5 Questions To Ask Yourself

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

Do you need a “workover?”

You’ll know a “workover” is right for you if:

You want to spruce up your reputation with clients and co-workers.
You want to improve the value you provide.
You’re looking for a new job, a new position, or a new company.

You’ll know you need a makeover if you love the idea of reinventing yourself or elevating yourself to a whole new level. Showing up differently. Stronger. More compelling. You…. only better.

So what, exactly is a workover? It’s a new take on the old model of you. Think of it as a work makeover. A positive calling-out of your very best traits to show you in your very best light. And who knows what can happen from there! New opportunities, new challenges, new successes.

Everyone needs a workover eventually. No one wants to be caught in last years’ shoes or a hairstyle from their high school days. But it happens anyway. You get settled in a routine and become satisfied with the status quo. Don’t let that happen – you’ve got to keep current.

If you’re in the market for a new job altogether, as many people are, the workover is absolutely essential, and the time is now.

Once you’ve had your workover, you’ll discover how much more is possible for you at work–a sense of fulfillment, the opportunity to do what you’re passionate about, and the ability to rise above the fray to land (or create) the job of your dreams–not just the job you’re most qualified, or whatever job come along first.

It’s a win-win situation for many entrepreneurs: you’re jumping out of your comfort zone to face boundless growth, and at the same time you’re aligning yourself with your passion.

In my workover series, I’m looking forward to helping you to discover–and follow–your passion, and turning that passion into your next career move! Later, in an upcoming column, I will be walking you through the process of giving yourself a workover, but for today, let me start you off with an assignment to get you thinking.

Try these five questions to decide if a workover is right for you:

Are you ready to refresh your reputation with clients, co-workers, the market or your bosss?
If yes, what specifically appeals to you about a workover?
What will change for you when you have overhauled your professional “look and feel?”
What, specifically, do you want to change or improve?
What would you want to retain and not change–the part of your work and work ‘presence’ you already love?

Anthony Smith, author of The Taboos of Leadership: The 10 Secrets No One Will Tell You About Leaders and What They Really Think, calls this his 3 C’s model: What can you celebrate? What would you like to change? And where are you coping with what you’ve got? Gaining this level of clarity will focus your workover and position you to quickly become the new model of success you have in mine. Get ready for a professional transformation.

This is the first part of a three-part series. Next time we will focus on the three things you must do to shed the old you and come back, new and improved.

June 26, 2015 by sereynolds

The Mirage of Success and the 3 Stages of Feeling Fulfillment

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

You’re successful. You’ve read tons of books, read a ton of “best practice tips” articles online. You’ve scoured tradeshows and networking events. And all that time has finally paid off–your business is thriving, your clients are happy, and the future is bright.

But do you feel fulfilled?

The sideffect of success isn’t always happiness. Sometimes it’s anxiety, existential apathy, or even a sense of isolation.

I worked with a corporate vice president in the banking industry, and, on paper, she had it all: the salary, stock options, and security. Yet she felt vaguely dissatisfied, even bored, wondering if something better was out there. This is a fairly common occurrence for successful entrepreneurs and leaders.

Here are the three stages of finding fulfillment–the next time you feel deflated or discontent, despite the green numbers on the spreadsheet, do the following:

Stage 1: Mining for values. Mine your experience to find values; values are the cornerstone of fulfillment. Living in alignment with your values is crucial for harmony and fulfillment. Values include principles, standards, and qualities. They don’t include material goods or people.

Revisit good memories, dream up ideal scenarios, or recreate the imagery you saw when you envisioned a you-and-improved future. Go back to a time that was “just right.” Take notes, explore what it was about that time and those experience that make it a peak experience. Write all the elements, and reexamine the bigger picture.

Stage two: Defining your values. After you have your list of potential values, define them. Choose your top 5-10 values and describe what each one means–the significance they have for you, and how it looks and sounds in your life. Defining your values moves them from platitudes to personal priorities.

Write a sentence or two about each top priority means to you. Defining your values gives them specificity and clarity.

Stage three: Refining your values. After you’ve defined your values, refine them with a process of prioritization. It’s revealing to understand which “top” values truly matter the most.

Imagine you are starting over in a brand-new work environment. Looking at your draft list of values, as yourself: If you could only be certain of having one value honored, which one would it be? Test it. If you had to live a life where you could count only on this one value, could you survive? Would you want to? And if you could have two values? Three? Continue ranking your values in this manner until you’re satisfied you have them in priority order.

Ultimately, once you’ve completed these three stages you have collected the raw materials of a golden life. It’s up to you to build a life with them. By looking at the role your values play in helping you achieve fulfillment, you are already beginning to live your values, as coaches say. In living your goals, you’re connecting with yourself, truly allowing yourself to feel fulfilled, and opening yourself up for more success to come.

June 4, 2015 by sereynolds

Breaking Down Your Roadblocks: The 4 People You Need To Help

The following article appeared on Inc.com today as a part of my column, “Behind The Desk.” Look out for new columns every week!

When it comes to facing roadblocks, or any obstacle in the way of your success in business, popular speaker Kingsley Grant said:

“You overcome roadblocks by first identifying the roadblock. Assess the situation, the roadblock, and then look at your options to bypass it. Focusing on overcoming the roadblock can consume so much energy that you are depleted in finding ways around it. Roadblocks can lead to very creative solutions that you would not have thought about had it not been there.”

So how do we get to that action step, allowing us to bypass that roadblock? It all comes back to the people we surround ourselves with that keep our learning at a higher level, which I discussed in my last column where I shared some of Yahoo! CEO Marissa Mayer’s strategies.

Essentially, there are four different types of partners you need in your life to keep you learning at a higher level. The way you improve your learning is to work with others who know more than you in various areas, to help you expand your field of knowledge. Having partners in learning can help remove roadblocks that you can’t always remove yourself.

For example, I recently worked with an entrepreneur who came to me seeking a coach because she was facing a major roadblock–namely, a Strategic Plan. She knew she needed a better strategic plan, but she didn’t know how to create one. Having wasted many hours trying to find the right approach, template or system for strategic planning, she became overwhelmed. It dawned on her that trying to eliminate this roadblock on her own would be an enormous time sink–and frankly, she wasn’t sure she could do it on top of everything else in her business, especially since she would be relying on a frustrating process of trial and error to try to figure it out.

I helped her to understand that tackling this goal, which would ultimately help her to grow her business, would be greatly eased by looking for partners to help her move the roadblock.

Whether you’re looking for a new Strategic Plan, trying to reorganize your business, tackle a major challenge, or to stretch into an exciting new goal, there are four main types of people you can look to for help.

Advocates. Advocates cheer you on as you move roadblocks for yourself. Surrounding yourself with advocates is important to help remind you of your commitment to your goal and the importance it holds for you.

To follow from our earlier example, if the entrepreneur above decided to tackle that strategic plan in a Do-It-Yourself spirit, she could minimize the frustration and overwhelm by getting the support of her advocates. In this case, it might be her work team, who would understand the importance of the task and encourage her to complete it, with reminders of how helpful it would be to the business.

Running a business is hard work. A little support and encouragement can help.

Mentors. Mentors play a different role than advocates. Whereas your advocates cheer you on as you move the roadblocks, your mentors actually show you how to move it. They’ve been there. They’ve done it. They can show you how they moved their own roadblocks. As your “older and wiser” counterparts,–they’ve been where you are, and can coach you by using their own experience. They can tell you how they got over a roadblock, and how they were bale to navigate the unexpected along the way.

For our entrepreneur creating a strategic plan, getting a mentor would shorten the learning curve and eliminate the time-consuming task of starting from scratch. There’s nothing like a great example to get you on the right path, and a mentor can be that example for you.

Sponsors. Sponsors move roadblocks for you. Unlike mentors, sponsors have a responsibility for you being successful. A sponsor might be someone like your boss, who has a vested interest in your success. Or it might be an angel investor, whose success is tied with yours financially. In addition to the motivation provided by your advocates and the role modeling provided by your mentors, your sponsor actually gives you help. Your sponsor will open the door for you and get you the next job, or make an introduction, or in some other way move you forward in a way you can’t do for yourself.

If you want to move further, faster, you need a sponsor.

Imagine what would change for our entrepreneur who needs the strategic plan if she not only had the plan, but also a well-connected investor who was committed to helping her achieve her goals. Now she’s playing at a whole new level. Even the assistance of a sponsor, however, does not complete the set of partners she will need to be successful. It will still be up to her, ultimately, to do the work, and two more partners will help.

Coaches. Coaches help you move your roadblocks alongside you. Even with the best of partners to help you with the roadblocks, the ownership for moving forward past the roadblocks stays with you. A sponsor may be able to get you opportunities…but you have to take those opportunities and make sure you excel. This is where your coaches come in. Your coach will roll up her sleeves and help you do the heavy lifting related to taking action, overcoming new barriers, defining the process and the plan, and so on. She will help you implement the plan help you make the decisions that are right for you.

For the entrepreneur who wanted the strategic plan, coaching involved designing the specific plan that would lead to her ideal future – keeping her unique vision in mind and allowing her to lead her business, her way while still striving toward the end result.

Succeeding in business–especially when you’re the leader, responsible for defining vision, strategy, goals, plans, actions and all the rest–is no easy task. Let’s not make it harder than it has to be by trying to do it all yourself. Keep your eyes open for the roadblocks, and when you find them, don’t spend your time and effort insisting on moving them all single-handedly. You can move them more easily, faster and more effectively–with the help of your partners: your advocates, your mentors, your sponsors, and of course, your coach.

May 19, 2015 by sereynolds

Never Stop Learning: 3 Things We Can Learn From Yahoo! CEO Marissa Mayer

What stops growth in your business? Is it a down economy? Difficulty in recruiting top talent?

For many leaders, both in corporate settings and for entrepreneurs, what puts the brakes on growth isn’t an external factor or some new reality in the market. It’s the temptation to slow down and stop learning.

It’s may seem natural to slow down once you’ve gotten some experience under your belt. It’s tempting to rest on your laurels and enjoy the benefits of having arrived at a certain level of success. You know what you’re doing now. You know what works and what doesn’t. You can coast. That would be fine except for the fact that business growth and future success come from continuing to learn.

Recently I was sitting in a caf waiting to meet a consultant who wanted to help me with a business matter, and as I waited I read a new business book. The consultant found me and sat down, looked at the title and said, “Is that book any good? I used to read all those kinds of books.” The implication was that he doesn’t any more. His opportunity to work with me vanished before it had begun. Why would I want to work with someone who thought he knew it all and didn’t need to learn anything new?

So no matter how successful you may become, it’s important to keep on learning. What may change, however, is how you learn as you become more and more established in your career. The more advanced you get in your career, the more advanced your learning needs to be. Your old ways of learning don’t make as much sense as they used to. The leadership development programs you’ve taken no longer meet your needs, perhaps. The off-sites and self-study courses aren’t practical.

But just because your old ways of learning don’t fit you as well as they once did doesn’t mean you give up learning altogether–no matter how high up the ladder of success you climb. You need learning that’s innovative, forward-looking, extremely relevant, and usually in context. You need ways of learning that help you be effective in the moment and within a varied environment. That’s one reason executive coaching is so effective for successful leaders, and in fact is often why they seek out my help. What are some other ways top leaders keep up their learning? To find out, we can simply ask them.

A few years ago I interviewed Marissa Mayer, who echoed the same concern, and offered: learn from the people that inspire you. When I spoke with her, Mayer was still at Google, now she’s the president and CEO of Yahoo! and has been for nearly three years. She is also well-respected as one of Fortune‘s 50 Most Powerful Women. She is a perfect example of a CEO who continues to reflect, learn and evolve.

Mayer told me: “One of the most interesting and best parts for me in my role is [that] I learn new things in every meeting. I’m always learning about my leadership style and about new domains. You have to always be learning. Having a position that has a purpose and is one of constant learning.”

By continuing to pursue new ways of learning, Mayer stays on the cutting edge, avoids becoming outdated, and is always aware of newly emerging trends.

So how can we follow Mayer’s lead and keep learning?

Learn from the people who inspire you. When I spoke with her, Mayer told me excitedly about people she’s met, read about, studied and admired, and even worked with–women from fashion designers Tory Birch and Diana Von Furstenberg to former Secretary of State Madeleine Albright to editor of Cosmo, Kate White, to fellow high-tech executive Sheryl Sandberg, the COO at Facebook. They’re still learning but they’re learning from their peers and people they admire. Find people who are relevant and current, but still inspire you even when you have achieved a high level of leadership yourself.

Executive coaching. The thing about coaching that makes it so valuable for senior-level leaders is that it’s entirely customized. It’s intended to help you be effective moment-to-moment, working toward your vision and capitalizing on your strengths. If you don’t have time to take an online course or attend a retreat, coaches are always available and give you the one-on-one time that is crucial for designing personal strategies to apply learning into your working environment.

Learn from your mistakes. Mayer said she learned from launching new programs and innovations that still had bugs, such as the initial launch of Google news, which allowed her to perfect the program through re-invention and making small tweaks. Mayer said that many of Google’s most successful features were done this way, to “get the product out there and have the users tell us where it was most important to spend our time.” That allowed her and her team at Google to learn from mistakes and ultimately make the product better through trial and error. You can take the same approach. Try things out, allow yourself to make mistakes, but remember to seek the feedback on your efforts, and reflect on what you hear. Take the time to process and dissect the root cause of the problem that led to the mistake, look at the consequences and understand the situation well enough to both formulate strategies to avoid it for the future and lay a better groundwork in place. Find the balance of awareness and action. Reflection and results.

Once you’ve done the above three strategies, take a page out of Mayer’s book and reach out to your senior-level leader peer network. Ask: what are you reading right now? What ought you to be reading every day? How can you learn more about your leadership style be watching others? What can you learn from them? We can all learn from Mayer and her three strategies for growth at any level.